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Available Positions

Events Manager -- Washington, DC

Executive Assistant to the President & CEO -- Washington, DC

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Events Manager

Location: Washington, DC
Reports to: Director of Development
Posting Date: 2/13/17

The Gay & Lesbian Victory Fund and Institute (Victory) has an immediate opening for an Events Manager who manages the logistics for Victory’s national and regional events; including ten to twelve fundraising events with the primary goal of increasing revenue and attendance, trainings with the primary goal of creating a positive experience for the participants, and Victory Institute’s annual International LGBT Leadership Conference with the primary goal of creating an energizing atmosphere for conference goers.

The ideal candidate will be dedicated and driven; have experienced the fast pace of working in a busy office where juggling competing demands and remaining poised in difficult situations is instinctive; and exemplify the utmost discretion and professionalism.

Responsibilities include but are not limited to:

Fundraising Events

  • Support of the Development Team with adherence to and achieves preset revenue goals for each event including but not limited to the following revenue streams:
    • Ticket sales
    • Corporate and individual Sponsorships
    • Program ad sales
    • Assist in the coordination of logistics for events and board meetings
    • Solicit event attendees and other Victory donors to join the monthly sustainer program
    • Maintain accurate records in Victory’s database
  • Coordinates speakers and show flow line-up
  • Manages host committee suggestions on logistics, venues and programming
  • Manages the money and contributions received on the day of the event

Trainings and Conference

  • Manages all logistics of events and conference including, but not limited to, site selection and contract negotiation, catering, A/V, volunteers, and participant experience
  • Generates creative ideas on ways to improve trainings and conference
  • Manages vendors
  • Coordinates with Leadership Programs team ensuring all programming needs are met such as room and A/V setup, schedule of events and trainings, and on-line registration

Requirements

  • Bachelor’s Degree or Equivalent  
  • Three years’ experience managing and executing large scale events and volunteer management for fundraising and training events
  • Commitment to the organization’s mission and goals 
  • Impeccable follow up and follow through
  • Detail oriented with strong organization and critical thinking skills
  • Strong ability to prioritize requests and delegate
  • Dexterity to work in a fast-paced, campaign-oriented environment
  • Willingness to work beyond traditional business hours
  • Excellent time and project management skills; able to manage multiple priorities simultaneously
  • Strong computer skills including MS Office Suite

To Apply:

Victory is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or any other characteristic protected by law. Women, minorities, individuals with disabilities and veterans are encouraged to apply. Please send a cover letter and resume with salary requirements to jobs@victoryfund.org . No phone calls or walk-ins please.



Executive Assistant to the President & CEO

Location: Washington, DC
Reports to: President & CEO
Posting Date: 2/1/17

The Gay & Lesbian Victory Fund and Institute (Victory) has an immediate opening for an Executive Assistant to provide administrative and external affairs support to the President & CEO.  As Victory’s leader works to recruit, train and support openly LGBT leaders for elected and appointed offices, this position will play a crucial role in managing her schedule and facilitating her engagement with internal and external stakeholders.

It is expected that the Executive Assistant will contribute to organizational objectives by providing strategic management of CEOs relationships with funders, political leaders, electoral allies and other potential partners. This will require the assistant to be fully briefed, and prepared to brief CEO, on key Victory contacts (existing and prospective). The Executive Assistant also serves as staff liaison to the Boards of Directors, and may be detailed to work on special projects across the organization as needed.

The ideal candidate will have experience staffing an executive, organizational principal or elected official; be dedicated and driven; be adept at navigating the fast pace of working in a busy office where juggling competing demands and remaining poised in difficult situations is instinctive; and exemplify the utmost discretion and professionalism.

Responsibilities include but are not limited to:

Assistant to the President/CEO

  • Field, prioritize and follow up on all inquiries and requests for public appearances, and participation in meetings, interviews, press events, etc.
  • Serve as the President/CEO’s liaison to the Victory staff and participate in departmental meetings as required
  • Devise a system to ensure President/CEO is fully engaged with stakeholders, staff, donors, elected officials, Board members, and coalition partners
  • Coordinate travel and prepare detailed itineraries and support documents
  • Prepare the President/CEO for all meetings
  • Draft correspondence from the President/CEO to VIPs as needed
  • Staff President/CEO at meetings and events, take notes and manage follow up
  • Assist the President/CEO with special projects and complete other tasks as assigned

Boards of Directors (Fund and Institute) including President/CEO

  • Serve as the staff liaison to the Board of Directors
  • Plan all board meetings and related events (logistics, materials, information distribution) for up to eight Board of Directors meetings each year
  • Produce well-designed materials, including PowerPoint slide decks
  • Maintain and create organizational files and record and draft minutes of the meetings of the Directors
  • Assign deadlines to staff when information is needed for meeting presentations and when information is needed generally

Requirements

  • Bachelor’s Degree or Equivalent  
  • Three years’ experience supporting an organizational executive or elected official
  • Experience communicating and coordinating with VIPs desired
  • Commitment to the organization’s mission and goals 
  • Ability to independently anticipate and meet needs of President/CEO
  • Impeccable follow-up and follow through
  • Detail oriented with strong organization and critical thinking skills
  • Strong ability to prioritize requests
  • Strong writing skills
  • Dexterity to work in a fast-paced, campaign-oriented environment
  • Able to work beyond traditional business hours
  • Excellent time and project management skills; able to manage multiple priorities simultaneously
  • Strong computer skills including MS Office Suite

To Apply:

Victory is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or any other characteristic protected by law. Women, minorities, individuals with disabilities and veterans are encouraged to apply. Please send a cover letter including salary requirements and resume to jobs@victoryfund.org . No phone calls or walk-ins please.